Vendors

Thank you for your interest in participating in Rotary Festival 2018. We are happy to be planning for our 12th successful event boasting an attendance of nearly 10,000 visitors. This year is expected to be even better than the last!

The Rotary realizes the importance of community-based activities and wants to provide a fun-filled and profitable weekend for the Clubs and for our vendors. We are proud to offer you this opportunity.

PLEASE NOTE: You will receive a Vendor Package when you set up. ALL VENDORS MUST STAY OPEN UNTIL 9:00 PM. Vehicles are not permitted on the field during show hours. Vendors must VEND Pepsi Products and may purchase directly or from Pepsi Bottling Company of Williamsport. Refer to their letter on the event website. For questions please contact Mike Bieber @ 570-584-5886 or email mbieber@elsd.org.

 

Food Vendor

$200.00

Food Vendor with electric needed

$225.00

Image Name Attibutes Description Price Qty
Food Vendor $200.00
Food Vendor with electric needed $225.00
Tax:
0
Total Price:
0

 

1. SET-UP TIMES
Friday, September 14, NOON – 8 PM
Saturday, September 15, 7:30 AM – 9:30 AM
All vehicles must be in designated parking areas by 9:30 AM. (Event staff must approve any special exceptions)

2. EVENT DAY
Booths must be staffed and open during all event hours. Event hours are 10 AM – 9PM.

If you need assistance, or in the event of an emergency, please contact a Festival committee member.

All vehicles must be in designated parking areas by 9:30 AM. No vehicles permitted on the mid-way between 9:30 AM – 9:15 PM (exception…committee authorized / escorted vehicles, any special exceptions must be approved by event staff.)

3. TEAR DOWN
Saturday, September 15, 9:15 PM- 11 PM

All vehicles must be in designated parking areas by 9:30 AM. No vehicles permitted on the mid-way between 9:30 AM – 9:15 PM (exception…committee authorized / escorted vehicles, any special exceptions must be approved by event staff).

Sunday, September 16, 8 AM – 10 AM

Bulk rubbish and trash must be taken to the dumpster (located on the track, adjacent to the sound system) before, during, and after the event. DO NOT use the public waste containers, they are provided for the customers.

4. The committee of Balloonfest / Airshow and So Much More reserves the right to deny any Vendor / Crafter/ Non Profit participation in this event if it is not in the best interest of the event.

5. Vendors / Crafters/ Non Profits are responsible for being in compliance with any and all Pennsylvania sales tax requirements.

6. Vendor / Crafter/ Non Profit’s displays cannot interfere with adjacent exhibitors or extend into aisles or beyond your assigned booth space.

7. No alcohol, no smoking and no pets are permitted on Festival grounds at any time!

8. Nothing shall be nailed or stapled to the walls, floors, or any other part of the festival buildings or grounds. It is recommended that all electrical extension cords and electrical plug be the 3-wire, grounded, heavy-duty type, and U.L. approved.

9. Vendors / Crafters/ Non Profits will be assigned a designated parking area. All exhibitors, booth workers, helpers, etc. must park in areas designated by Festival Committee. You are not permitted to park your vehicle or trailer next to your booth.

10. Vendor / Crafter/ Non Profit booths must be staffed and open during all event hours. Event hours are 10 AM – 9 PM.

11. Bulk rubbish and trash must be taken to the dumpster (located on the track, adjacent to the sound system) before, during, and after the event. Do not use the public waste containers, they are provided for the customers.

12. This is a RAIN OR SHINE event.

13. Festival committee reserves the right to share the contact information, including names, phone numbers, email addresses, etc., of vendors / crafters/ non-profits to customers and/or media.

14. Vendors / Crafter/ Non Profits are responsible for their own merchandise, equipment and materials, neither festival management, the sponsors, nor the facility owners assume responsibility for damages or theft of the above-mentioned items.

THANK YOU FOR HELPING US MAKE THIS A SUCCESSFUL EVENT